As adopted at the EGM, Saturday 25 March, 2000….
1. The organization shall be known as the
"DUNBARTONSHIRE CONCERT BAND"
hereunder referred to as the ‘Band’.
2. The Band shall be an organization of equal opportunity which will not discriminate on the grounds of race, creed, colour, religion, disability, age or gender, or in any other way whatsoever.
3. The objects of the Band, by the presentation of public concerts and recitals, and through performances and rehearsals of works of music of all kinds, are:
a. To support the community.
b. To promote, improve and advance the musical education of the Band members and the public at large.
c. To provide recreation, both in rehearsals and performances, for Band members and the public at large.
4. The Band shall have an Annual General Meeting (AGM), the purposes of which shall be:
a. To elect a Committee, comprising a Chairperson, Vice-Chairperson, Secretary, Treasurer, Librarian and not more than five other Committee Members, one member of the Committee having responsibilities regarding any disabled members of the Band.
b. To appoint two auditors who shall not be members of the committee.
c. To hear reports of the past session, including a previously audited financial statement.
d. To agree on an annual subscription for all members, which shall be payable normally by the end of September.
e. To agree on the amount of the Conductor's honorarium.
f. To discuss any other relevant business.
Only members who have paid their current subscription shall be permitted to vote or stand for election to the committee.
5. All administrative matters shall be under a duly elected Committee. The Committee shall:
a. Meet regularly, with such meetings being duly recorded and minuted, the quorum for any such meeting being five.
b. Be responsible for discipline within the Band.
c. Have the power to introduce rules, where necessary, with said rules being ratified by a majority of the full Band at the earliest opportunity.
d. Be able to co-opt willing members for individual tasks.
e. Have the power to call an Extraordinary General Meeting (EGM) provided that a minimum of 28 days notice is given.
f. If the need arise, be responsible for the appointment of a new Conductor.
g. In an emergency be authorized to make decisions provided that two Office Bearers and two other Committee members agree and that such decisions be approved by the full Committee at the earliest opportunity.
h. Ensure that the Constitution and the Rules shall be written, and freely available to all Band members.
6.
a. The financial year shall end on 31st August.
b. A banking account shall be opened in the name of the Band and cheques shall be signed by the Treasurer and one other Committee member.
c. All subscriptions, proceeds and other monies, shall be deposited in a Bank or Building Society Account, to be administered by the Treasurer.
d. The Band shall receive donations, grants in aid, and in financial guarantees. Tickets for any or all of the Band's concerts and other events shall be offered for sale to the public.
e. The income and property of the Band whencesoever derived shall be applied solely towards the promoting the objects of the Band as set forth above and no portion thereof shall be paid or transferred either directly, or indirectly to any member or members of the Band except in payment of legitimate expenses incurred on behalf of the Band.
7. The Conductor shall be:
a. Ordinarily, elected or re-elected, on an annual basis at an EGM before the end of each session.
b. Ex-Officio, a member of the committee in an advisory, non-voting capacity.
c. Responsible for all musical matters in consultation with the Committee.
8.
a. Five Trustees shall be appointed who will, in the event of the Band ceasing to function, be responsible for the dissolution of the assets of the Band.
b. The assets remaining after settlement of the Band's outstanding debts and liabilities will then be given to another band established for similar charitable purposes only, or to a non-charitable organization to be held in trust irrevocably for charitable purposes only as the appointed Trustees shall direct.
9. Notice of proposed alteration to the Constitution must be made in writing to the Committee at least 28 days before a General Meeting. Alterations may be made provided they are approved by at least two-thirds of its members present.
end
As adopted at the EGM, Saturday 25 March, 2000